Asistente Administrativo

Company: Icon Management, LLC
Location: San Juan
Posted on: May 24, 2023

Job Description:

Administrative AssistantSan Juan, Guaynabo, Rio Grande, Loiza, Fajardo, Vega Baja and DoradoAbout us!ICON Management is a dynamic company with a team of exceptional professionals united to provide and elevate the service provided to the Condominiums and Gated Communities with whom we work. The company was founded in 2001 and reignited in 2022, and currently manages several communities in Puerto Rico. Our offices are in Santurce, and we have an administrative and supervisory staff with vast experience in this industry.Job Summary:At ICON we are looking for curious, motivated professionals who want to continue or establish a career in the world of Community Management. The Administrative Assistant is the customer service face of our organization and a highly multifaceted position where you will have the opportunity to collaborate and support the Property Administrator while they make decisions with the Board of Directors, Vendors, Owners/Residents, ICON's executive team, among others. The Administrative Assistant is expected to coordinate and complete required tasks while maintaining a focus on providing excellent customer service and having a positive and contagious attitude.Duties/Responsibilities:Although the day to day of an Administrative Assistant varies greatly and will rarely be the same, the key responsibilities are:Proactively respond to messages and questions from the customers.Provides administrative support to ensure efficient operation of the community.Answers phone calls, schedules meetings and supports tenants and visitors.Carries out administrative duties such as filing, typing, copying, scanning etc.Manage the daily, weekly, and monthly tasks of the community.Plan and facilitate Board meetings.Exhibits polite and professional communication via phone, e-mail, and mail.Help mitigate any risks in the community.Supports team by performing tasks related to organization and strong communication.Provides information by answering questions and requests.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.Coordinate vendors services.Contributes to team effort by accomplishing related results as needed.Any other task that is necessary for the management of the community.Required Skills/Abilities:Excellent administrative skills.Ability to communicate clearly, effectively, and respectfully in Spanish and English (conversational and written).Knowledge and experience working with Microsoft Office.Basic bookkeeping experience.Excellent organizational and multitasking skills.Education and Experience:An Associate's degree in a related field, such as office administration, may be preferred.High school diploma or equivalent education required.3 years of administrative assistant experience.Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.Knowledge and experience working with Sage and QuickBooks (preferred).Physical Requirements:Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.Icon Management is a corporation organized under the laws of the Commonwealth of Puerto Rico and the United States of America that offers equal employment opportunities and does not discriminate against any person on the basis of race, color, religious beliefs, gender, age, national origin, physical or mental handicap, disability, veteran or disabled veteran.

Keywords: Icon Management, LLC, McAllen , Asistente Administrativo, Other , San Juan, Texas