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Executive Assistant to CEO

Company: McKenzie & Associates, LLC
Location: San Juan
Posted on: July 28, 2022

Job Description:

Employer Profile McKenzie & Associates, L.L.C. is a Puerto Rico based boutique middle-market corporate financial advisory firm providing merger and acquisition advisory, restructuring services, external CFO services, and capital raising services to middle-market companies. Job Description: Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to other management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven and results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Roles and Responsibilities Executive Support Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Senior Management Liaison Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings Facilitates cross-divisional coordination of travel and outreach plans Strategic Initiatives Works with the Strategic Initiatives team in coordinating the President's outreach activities Follows up on contacts made by the President and supports the cultivation of ongoing relationships Qualifications Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. Expert-level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment Forward-looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements Bachelor's degree required Strong work tenure: five to 10 years of experience supporting C-Level Executives. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.Job Type: Full-timePay: $30,000.00 - $36,000.00 per yearBenefits: Health insuranceSchedule: 10 hour shift 8 hour shift On callAbility to commute/relocate: San Juan, PR 00918: Reliably commute or planning to relocate before starting work (Preferred)Education: Bachelor's (Required)Experience: Administrative: 10 years (Required) Microsoft Excel: 5 years (Preferred)Work Location: One location

Keywords: McKenzie & Associates, LLC, McAllen , Executive Assistant to CEO, Executive , San Juan, Texas

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