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ADMINISTRATIVE COORDINATOR

Company: University of Texas Rio Grande Valley
Location: Mcallen
Posted on: March 24, 2020

Job Description:

Position InformationPosting NumberSRGV4406Working TitleADMINISTRATIVE COORDINATORNumber of Vacancies1LocationMcAllen, TexasDepartmentContinuing EducationFTE1FLSAExemptScope of JobTo coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.Description of Duties Plans, organizes, and coordinates administrative operations. Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process. Maintains and verifies departmental personnel files including records of required employee credentials and licensing. Maintains departmental procedures manuals. Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas. Monitors and maintains control of expenditures within budgets. Processes bills for payment. Assists in report preparation and in responding to official inquiries. Coordinates procurement of equipment and supplies. Interprets rules, regulations, and policies and executes as applicable. Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department. Interprets and reviews administrative decisions, policies, and internal procedures. Plans, supervises, and schedules the work of assigned staff. Determines work priorities and evaluates work progress. Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated. Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports. Serves as a liaison with other departments on policies, procedures, and practices. Reports directly to the top administrator in the department. Performs related duties as required.Supervision ReceivedGeneral direction from the assigned supervisor.Supervision GivenSupervises assigned staff.Required EducationBachelors Degree from an accredited University.Preferred EducationBachelors Degree in Business Administration from an accredited University.Licenses/CertificationsNone.Required ExperienceTwo (2) years of office administrative or business management experience.Preferred ExperienceExperience within higher education.EquipmentPersonal computer, word processing, spreadsheet, and database software. Standard office machines.Working ConditionsNeeds to be able to successfully perform all required duties. Indoor office environment.OtherSome evening and /or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion.Physical CapabilitiesN/AEmployment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date03/13/2020Grant Funded PositionNoIf Yes, Provide Grant Expiration DatePosting Detail InformationEEO StatementUTRGVis an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status.UTRGVtakes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.Special Instructions to ApplicantsDear Applicant,Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:Date of BirthGender*Ethnicity/RacePlease make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.Additional InformationUTRGVis a distributed location institution and working location is subject to change based on need.AllUTRGVemployees are required to have a criminal background check (CBC). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.Quick Linkhttp://careers.utrgv.edu/postings/24232Posting Supplemental QuestionsRequired fields are indicated with an asterisk (*).

  • *Are you a current UTRGV employee?
  • Yes
  • No
  • *Are you now, or previously, employed by The University of Texas System or any of its institutions?
  • Yes - I currently am employed by the UT System or its institutions
  • Yes - I have previously been employed by the UT System or its institutions
  • No - I have never been employed by the UT System or its institutions
  • *Please select your highest level of completed education.
  • 6th grade education
  • 10th grade education
  • High School Diploma or GED
  • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
  • Bachelors Degree from an accredited university
  • Masters Degree from an accredited university
  • Ph. D. or other terminal degree from an accredited university
  • None of the above
  • *Please provide the field of study for your education:(Open Ended Question)
    • *Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
    • *Do you meet the minimum requirements for this position?
    • Yes
    • NoApplicant DocumentsRequired Documents
      • ResumeOptional Documents
        • Cover Letter/Letter of Application
        • Curriculum Vitae
        • Unofficial Transcripts
        • Reference Letter 1
        • Reference Letter 2
        • Reference Letter 3
        • Certifications and Licenses
        • Training Certificates
        • Other Document
        • List of 3 References
        • Unofficial Transcripts 2
        • Unofficial Transcripts 3
        • Letter of Interest
        • Unofficial Graduate Transcripts
        • Additional Document

Keywords: University of Texas Rio Grande Valley, McAllen , ADMINISTRATIVE COORDINATOR, Administration, Clerical , Mcallen, Texas

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